Student leaders: Prefect Selection Criteria

3. Prefect Selection Criteria

Villa International High School

Prefect Selection Policy (updated : 11/9/2025)

Prefects play a vital role in shaping the culture, discipline, and spirit of a high school community. As senior students entrusted with leadership responsibilities, they represent the values and standards of the school while serving as role models for their peers. The prefect system is an essential part of student leadership, providing opportunities for students to develop personal growth, confidence, and a sense of responsibility.

1. Purpose

This policy outlines the eligibility requirements, selection criteria, and procedures for appointing prefects at Villa International High School (VIHS) for the academic year 2025/2026. Prefects are selected to uphold school discipline, promote student leadership, and represent the values of VIHS.

2. Scope

This policy applies to all students of Grade 11 and Grade 12 who wish to be considered for prefects at VIHS.

3. Eligibility Criteria

Only students who meet the below criteria will be shortlisted for the selection process.

Grade 11: Minimum 80 points or above (As calculated in section 4.1)
Grade 12: Minimum average of 65 (SEMESTER 2 RESULTS) and continue to study minimum 4 subjects.(As mentioned in section 4.1)
Should have attained 80% attendance in any four subjects at VIHS (Grade11: Sem 1 & Grade12: Sem2).
Should have an unblemished record of conduct in school.

Students must maintain an unblemished record of discipline and behavior to qualify for selection as a Prefect or Student Council member. A student will be disqualified from consideration if any of the following apply:

Any violation of school rules.
More than two (2) notes of advice issued by the Principal (as reported by the Principal).
More than three (3) notes of advice issued by the Deputy Principal (as reported by the Deputy Principal).

4. Selection Criteria (for Shortlisted Candidates)

Shortlisted students will be evaluated based on a 100-point system. Those with the highest scores will be selected as new prefects from grade 11 and 12.

15% of grade 11 student population may become prefects,
5% of grade 12 students may be taken as new prefects,
Continuation of Existing Prefects in Grade 12
Existing prefects from Grade 11 may apply to continue as prefects in Grade 12.
To qualify for continuation as Senior Prefects, these students must meet the following performance requirements:

Achieve at least 30% out of 40% in Section 4.1 (Academic, participation and leadership Evaluation).
Achieve at least 20% out of 25% in Section 4.2 (Teacher Evaluation).

Only students meeting both criteria will be permitted to continue serving as Senior Prefects in Grade 12.
Continuation is also subject to maintaining an unblemished disciplinary record and positive[3] performance.

4.1 Application Evaluation (40%)

Academic Performance (25 points )

○ Grade 11: Minimum 80 points or above (calculated from the best 8 O’Level subjects). (Points scored / 104 * 25) for all Maldivian students.

○ Grade 11: Minimum 52 points or above (calculated from the best 5 O’Level subjects). (Points scored / 65 * 25) for non-Maldivian students.

○ Grade 12: Minimum average of 65 and continue to study minimum 4 subjects. Average will be calculated based on the best-scoring 4 subjects in the semester 2 of grade 11.

○ Grade 12: Minimum average of 65 and continue to study minimum 3 subjects. Average will be calculated based on the best-scoring 3 subjects in the semester 2 of grade 11 for non-Maldivian students.

Points Conversion Key for grade 11 students:

○ A* = 13 points

○ A = 11 points

○ B = 9 points

○ C = 7 points

○ D = 5 points

○ E, F, U = 0 points

2. Student participation and leadership (15 points)

Participation in school activities (Grade 11) for the grade 12 students.
Participation in the former school (last two years) for the grade 11 students.

For grade 11 students

- 1 point per class level activities,

- 2 points of participation per interhouse activities (individual or team)

- 5 points for participation per inter-school activities.

- 7 points for representing the country/Maldives at national level.

- 5 points per year for Holding a leadership position in the school

- 5 points for participation in a uniform body.

For grade 12 students

- 5 points per any participation in interhouse activities (individual or team)

- 2 points per participation in any school activities. This includes class level activities, club level activities, inter-house activities and school level activities (for grade 12 students)

- 5 points for participation per inter-school activities.

- 7 points for representing the country/Maldives at national level.

- 5 points per leadership position in the school. (House/Clubs/class rep).

Activity points will be awarded as follow:

Grade 11- minimum 20 points to qualify and maximum score awarded in this category will be 50 points. (points: points scored / 50 *15)
Grade 12- minimum 10 points to qualify and maximum score awarded in this category will be 50 points. (points: points scored / 50 *15)

4.2 Teacher Evaluation (25%)

Teachers will score students in the following areas (Total 50 points and points shall be deducted for the following:

● Conduct – 10 points

○ Points will be reduced for disrespectful behavior (language, abusive, harassment, adherence to rules, punctuality, uniform, and discipline)

● Initiative – 20 points

○ Leading classroom discussions

○ Thinking outside the box and coming up with innovative ideas or solutions to problems.

○ Being open to change and willing to adjust strategies or approaches when faced with challenges.

● Completion of assigned work – 20 points

○ Completion of assignments, projects and asynchronous work on time

4.3 Senior Management Interview (35%).

This interview process will not be required for existing prefects who continue to demonstrate satisfactory performance and behavior as per the evaluation criteria 4.1 and 4.2.

The interview panel will evaluate candidates on:

● Self-introduction – 5 points

● Enthusiasm & reasons for becoming a prefect – 5 points

● Willingness to dedicate time – 5 points

● Speech manners & etiquette (clarity, appropriateness, one language) – 5 points

● Leadership qualities in communication (voice modulation, articulation, independent thinking) – 5 points

● Impromptu speech on a general topic (fluency, relevance, confidence, knowledge) – 10 points

5. Application Process & Timeline

Application Forms

○ Online Application available from School website. www.vihs.edu.mv

Timeline

○ Opening of applications: 18th November 2025 (Tuesday)

○ Deadline for submission: 23rd November 2025 (Sunday, before 14:00 hrs)

○ Announcement of shortlisted candidates: 27th November 2025 (Thursday)

○ Interviews: 30th November 2025 (Sunday)

○ Final list of prefects: 4th December 2025 (Thursday)[6]

6. Roles and Responsibilities of Prefects

Prefects are expected to:

● Prefects must adhere to School rules and regulations at all times

● Follow School uniform rules at all times

● Maintain an excellent attendance record

● Represent School in different events and functions

● Be punctual for your duties

● Be positive and enthusiastic

● Be able to encourage and motivate fellow students

● Be cooperative, helpful, well-mannered, trustworthy, and responsible

● Be respectful toward teachers, your peers, and the school environment

● Display leadership qualities: confidence, initiative, problem solving skills

● Be willing to take on extra responsibility

● Be able to work independently and complete tasks without supervision

● Maintain a good academic record

● Prefects must communicate and collaborate with each other, as a team, to ensure efficiency and smooth running of their own area of responsibility and of the school as a whole.

● Plan and organize special occasions (Children’s Day, Teachers’ Day etc) by coordinating with Student Leaders.

● Work cooperatively with other student leaders to organize and carry out activities within School.

● Organising and delivering community events to support learning and enrichment.

● Always work in the interest of the school

● Undertaking any other responsibilities that are requested by the SMT, teacher in-charges and Student leaders.

7. Discipline of Prefects

• Prefects should act as the role model for all the students in the School.

• Prefects must adhere to School Rules and Regulations at all times.

• The main duty of prefects is to maintain an atmosphere of friendly cooperation,

peace, discipline and unity in the School.

• Prefects academic and behavioural standards must be maintained.

• They should follow the code of conduct as described by Islam and the country.

8. Demotion or Dismissal from Prefect board

• A prefect will be demoted in the following cases:

● If the student is charged with any disciplinary issue, the matter will be sent

to the Disciplinary Committee to analyze the matter.

● Depending on the action proposed by the Disciplinary Committee, the School’s Senior Management will decide to demote or dismiss the student from the Prefects Board.

9. Administration & Oversight

The Senior Management Team, in consultation with teachers, will administer the prefect selection process. Any disputes or appeals will be referred to the Principal, whose decision will be final.

10. Contact Information

For queries, students may contact:

● Hawwa Naswa – 7936765 | ✉ hawwa.naswa@vihs.edu.mv

● Aminath Nima – 7793978 | ✉ aminath.nima@vihs.edu.mv

Appendices

Evaluation rubric

Criteria	Description	Points	Performance Indicators
1. Self-Introduction	Candidate introduces themselves confidently and clearly, providing relevant personal and academic details.	/5	5: Clear, confident, well-structured introduction. 4: Mostly clear, minor hesitations. 3: Adequate, lacks structure or detail. 2: Unclear, hesitant. 1: Poor or incomplete introduction.
2. Enthusiasm & Reasons for Becoming a Prefect	Demonstrates genuine motivation, passion, and understanding of the prefect role.	/5	5: Highly enthusiastic, clear and sincere reasons. 4: Good enthusiasm, reasons mostly clear. 3: Some enthusiasm, generic reasons. 2: Limited enthusiasm or unclear motivation. 1: Lacks enthusiasm or understanding.
3. Willingness to Dedicate Time	Shows commitment to responsibilities and balance with academic work.	/5	5: Fully committed, realistic understanding of time demands. 4: Good commitment, minor uncertainty. 3: Moderate commitment, vague responses. 2: Limited willingness. 1: Shows reluctance or inability to commit.
4. Speech Manners & Etiquette	Clarity, appropriateness, politeness, and use of one consistent language.	/5	5: Excellent clarity and etiquette, speaks fluently in one language. 4: Clear and polite, minor errors. 3: Generally clear, occasional lapses. 2: Frequent errors or code-switching. 1: Poor clarity or inappropriate language.
5. Leadership Qualities in Communication	Demonstrates leadership through tone, articulation, and independent thinking.	/5	5: Strong presence, confident, thoughtful responses. 4: Good leadership tone and clarity. 3: Some confidence, limited initiative. 2: Hesitant, lacks assertiveness. 1: No visible leadership traits.
6. Impromptu Speech on a General Topic	Evaluated on fluency, relevance, confidence, and knowledge.	/10	9–10: Fluent, confident, insightful, highly relevant. 7–8: Good flow and confidence, minor gaps. 5–6: Fair fluency, somewhat relevant. 3–4: Limited fluency, vague or off-topic. 1–2: Very poor fluency or irrelevant response.